Shadow IT – PhixFlow
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Shadow IT

PhixFlow – manage data access and system security, enable citizen developers
PhixFlow makes it possible for the IT team and citizen developers to replace spreadsheets and other unsecured peripheral software with scalable, multi-user solutions, built within days or weeks, on a secure platform managed according to IT policies with centrally secured access to data.

The problem

All organizations, to some extent, have Shadow IT - spreadsheets, unsanctioned software and workarounds. For many, these have become essential for day-to-day business operations but the risk they pose is huge – data policies not correctly implemented, no control over access, duplicated and inconsistent data with minimal audit trails. This, combined with multiple platforms to manage, creates inefficiencies that dramatically reduce the speed of innovation.

Data is held in non-secure applications
By using applications like spreadsheets to store sensitive data there is a significant risk that data is shared with no control risking data breaches
Data silo’s develop
With tactical solutions being developed by individual teams, data becomes isolated, with no consolidated view across systems, and knowledge of what data sits where resides in the hands of a few critical team members
Data quality is at risk
Solutions that sit outside of the main IT domain risk not being backed up, data updates and decisions are not recorded, data becomes duplicated across different tactical solutions and there is no ongoing reconciliation or quality management process
Slow application development
Business users are faced with changing demands and a need for new functionality, when IT cannot fulfil these quickly enough workarounds and unsupported software creeps in

The solution

PhixFlow provides IT and business teams with a shared platform within which they can rapidly create and share the functionality and data they need while IT manages the application and data access, backups and security.

Data access managed according to IT policies
With PhixFlow’s integrated platform IT policies on data access, storage and security are quickly implemented and monitored for compliance with full audit trails on decisions
Consolidate applications into a single supported platform
Replacing Shadow IT solutions with controlled PhixFlow applications can dramatically reduce the number of systems that IT have to support making it easy to ensure that all systems have the latest security patches and are managed to the same IT policies
Connect IT and Business to enable citizen developers while managing access and security
Bring business users and IT teams together to make best use of available skills, create applications within very short timescales that exactly match the business need and are easy to manage and update


Data management, sign on access and back-ups are brought back within the policies of IT while allowing greater levels of freedom for the business users to create the systems they need. Joined up development increases the speed with which new applications can be created and deployed. With one system and a consistent interface for all applications team productivity is greatly improved.

Meaningful date - graphics

Data Management

Data management is IT compliant with full audit trails and backups

One Platform

One platform to manage with consistent behaviour, eliminating risky spreadsheets

Work Together

IT and business can work together to create applications exactly matching the business need

Preview the power of PhixFlow

Looking to manage multiple workflows more efficiently?

Find out why many of the UK’s biggest and best-known businesses use PhixFlow to get more done – on time and on budget.